Data Entry Clerk / Administrative Assistant

Job Title: Data Entry Clerk / Administrative Assistant

Duration: 5 Months with possible extension

Work Schedule: 40 Hours per week

Interview: In Person Only

Location: Concord, NH 03301

Work Arrangement: ONSITE

ABOUT THIS ROLE:

This is not just a basic data entry position. A key aspect of this role is closely reviewing data and source documents prior to the data entry to validate for accuracy, flag anything that appears incorrect, proactively seek out answers if something appears incorrect, etc. Critical thinking skills are A MUST for the person in this role. Any experience reviewing data/documentation related to blueprints and/or permits would be extremely helpful as those are the bulk of what the person in this role will be reviewing.

Accountabilities:
? Locate and correct data entry errors or report them to supervisors.
? Compile, sort, and verify the accuracy of data before it is entered.
? Compare data with source documents, or re-enter data in verification format to... detect errors.
? Store completed documents in appropriate locations.
? Select materials needed to complete work assignments.
? Read source documents such as plans, applications, and paper files, and enter data in specific data fields, using keyboards or scanners.
? Maintain logs of activities and completed work.
? Download data from the web and import to custom database user interface software.
? Resolve unclear or poorly visible information by communicating with others.
? Work with Vendor to coordinate pick-up and drop-off schedules.
? Time Management - Managing one's own time and the time of others.
? Writing - Communicating effectively in writing as appropriate for the needs of the audience.
? Continually seek to improve practices to add quality and value in support of the work while identifying unnecessary or redundant actions.

Required/Desired Skills:

Skills

Required /Desired

Required Experience

Candidate's Experience

Professional experience reviewing various data and document sources for accuracy and completing data entry once accuracy is confirmed

Required

3

Years

Experience compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.

Required

3

Years

Experience reviewing data/documentation specifically related to blueprints and/or permits in a previous role

Highly desired

0

Experience proactively communicating information to supervisors, co-workers, and vendors by telephone, in written form, e-mail, or in person.

Required

3

Years

Experience running various database user queries and searches (i.e. Microsoft Access)

Required

2

Years

Experience converting Word to PDF, binding multiple PDFs into one, redacting text, and highlighting in Adobe Acrobat Professional

Desired

1

Years

Microsoft Office products (e.g., Word, Excel, Outlook)

Required

3

Years

Internet Browser experience (i.e., Microsoft Edge, Google Chrome, Firefox)

Required

3

Years

Experience working with Microsoft Teams in relation to shared files and document/file collaboration.

Required

0

Experience using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems

Required

1

Years

Ability to lift a full banker's box (approximately 35 pounds)

Required

0

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