Expectation and Condition of Employment
Howard Payne University, a church-related institution affiliated with the Baptist General Convention of Texas, seeks to employ evangelical Christians who are dedicated to teaching and service as they model the principles of the Christian faith and the University?s sincere religious beliefs.
Howard Payne University (hereafter, University) is committed to the integration of learning and Christian faith in the pursuit of truth. Employees are expected to embrace the Christian Mission Statement and Core Values of the University and must support the University?s affirmation of traditional Christian and Baptist beliefs by leading lives of service through active involvement in Christian activities both on campus and through a local church.
Mission Statement
Howard Payne University is a Christ-centered academic community dedicated to excellence by developing and equipping the whole person for intellectual inquiry, personal and professional integrity, and service to God and humanity.
Core Values of Howard Payne University
We believe and affirm that the University as an institution and each individual called to serve the Lord at Howard
Payne should strive to demonstrate a commitment to these five Core Values:
? Centered on Christ (cf. Col. 3:17, Matt. 7:24)
? Focused on Community (cf. Eph. 4:4-6, 1 Pet. 3:8)
? Called to Service (cf. Mark 10:45, Phil. 2:3-5)
? Committed to Excellence (cf. Gen. 1:31, 1 Cor. 9:24)
? Dedicated to Stewardship (cf. Gen. 2:15, 1 Pet. 4:10)
As a condition of employment, employees agree to be paid by Direct Deposit. Applicants offered contingent employment based on the University obtaining a clean background check agree the contingent offer of employment may be revoked based on the information obtained in the background check.
If offered employment, your acceptance will indicate that you have read and agree to the Expectations and Conditions above.
Application Procedure
To be considered for this position, please submit the following:
? a letter of application addressing in detail how you meet the position requirements
? a resume or CV (curriculum vitae)
? unofficial transcripts, and
? a completed HPU Employment Application
Job Summary
The Administrative Assistant reports and provides direct support to the AVPAA of the Division of Engineering (DOE), the Chair of the DOE, and faculty in the DOE as needed. The person in this position will have a broad range of responsibilities related to the activities and operations of the DOE and acts as the administrative contact, often on complex and confidential issues, for internal and external constituencies, such as with other units of Howard Payne University (HPU). This position requires a high degree of professionalism, punctuality, teamwork and strong organizational skills.
Essential Duties and Responsibilities
Essential Duties and Responsibilities include the following:
? Maintains order within the office by organizing and filing both electronic and paper, technical and administrative files, copies and mail, and organizing and maintaning files associated with ABET accreditation; Check and review a variety of Division of Engineering (DOE) data for accuracy, completeness and conformity to established standards and procedures
? Coordinates room schedules with the administrative assistant of the School of Science and Mathematics, textbook requests and publisher billing for the DOE
? Answer correspondence as directed by the AVPAA, Chair and/or faculty members, responds to inquiries in a timely manner
? Manages and orders supplies for the DOE and office reference materials; operate standard office equipment including telephones, word-processing, copiers, laminators, etc
? Updates event calendars, phone rosters, the DOE web pages, Faculty syllabus demographic information
? Welcomes visitors and answers students' questions when appropriate
? Communicates upcoming tasks and deadlines concerning University policies, procedures, and timelines to the DOE faculty and AVPAA in a timely manner
? Meets deadlines for submitting required academic information from the DOE to other campus offices and to ABET accreditation; Coordinate communication between ABET consultant(s), ABET and faculty members the program director
? Arranges and schedules events, meetings, and conferences for the Chair and other faculty members; sends invitations, event itineraries, makes catering and facilities arrangements, prepares meeting notes, etc
? Assists with proctoring exams, running job-related errands, and conducting internet searches as needed
? Processes and transmits correspondence and reports, including editing grammar and correcting errors, making and distributing copies as needed
? Prepares purchase orders and check requests, and manages DOE credit cards
? Monitors departmental budgets to assure fiscal responsibility and accounting for the DOE
? Assists the AVPAA in maintaining open lines of communication and good will with all members of the University community
? Maintain confidential information regarding employees and students, take all necessary and reasonable precautions to protect students, equipment, materials, and facilities
? Other general administrative duties or ad hoc projects as assigned (ensuring that any corresponding objectives, activities, and/or deadlines are communicated and enforced throughout the DOE)
Competencies
To perform the job successfully, an individual should demonstrate the following competencies:
? Modeling Christian Faith - Must be committed to modeling the Christian faith; displays a proven record of modeling the Christian faith in business operations, management roles, customer service functions, and interactions with others; is committed to continuing to model Christian faith in a manner consistent with the University?s mission Statement and core values
? Problem Solving ? Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well problem solving as part of a group; uses reason even when dealing with emotional topics
? Project Management ? Develops effective project plans; coordinates projects; communicates changes and progress; completes projects on time and budget; and manages project team activities effectively
? Technical Skills ? Assesses own strengths and weaknesses; pursues training and development opportunities; strives to build knowledge and skills continuously; shares expertise with others
? Interpersonal Skills ? Focuses on solving conflict without blaming others; consistently maintains confidentiality; listens to others without interrupting them; keeps his or her emotions under control; remains open to others' ideas and tries new things
? Oral Communication ? Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates effective group presentation skills; participates actively in meetings
? Written Communication ? Writes clearly and informatively; edits his or her work for correct spelling and grammar; varies his or her writing style as needed; presents numerical data effectively; is able to read and interpret written information effectively
? Teamwork ? Balances the needs of the team and individual responsibilities effectively; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts the success of the team above his or her own interests; is able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed
? Visionary Leadership ? Displays passion and optimism; inspires respect and trust and motivates others to perform well; mobilizes others to fulfill the University?s Mission Statement while embracing the University?s Core Values; provides vision and inspiration to peers and subordinates; exhibits self-confidence and confidence in others; influences actions and opinions of others effectively; accepts feedback from others; gives appropriate recognition to others
? Quality Management ? Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness
? Cost Consciousness ? Works within their approved budget; develops and implements cost-saving measures; conserves University resources
? Ethics ? Treats everyone with respect; keeps commitments; inspires others to trust him or her; works with integrity and ethically; upholds the University's Mission Statement and Core Values
? University Support ? Follows policies and procedures consistently; completes administrative tasks correctly and on time; supports the University?s Mission Statement and Core Values; benefits the University through external community and professional activities; supports affirmative action and respects diversity
? Professionalism ? Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts personal responsibility for his or her own actions; follows through with commitments
? Quality ? Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies effective feedback to improve performance; monitors his or her own work to ensure quality
? Quantity ? Meets productivity standards; completes work in timely manner; strives to increase productivity; works quickly
? Attendance/Punctuality ? Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time
? Dependability ? Follows instructions; responds effectively to his or her supervisor?s direction; takes responsibility for his or her own actions and keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan
Qualifications
To perform this job successfully, an individual must be able to perform each of the Essential Duties and Responsibilities listed above satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Education and/or Experience ? Associate's degree or equivalent from an accredited two-year college or technical school, or six months to one year of directly related experience, or an equivalent combination of education and experience
Language Skills ? Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals in English; ability to write routine reports and correspondence; ability to speak effectively before groups of students, employees of the University and the public
Math Skill ? Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; ability to compute rate, ratio, and percent and to draw and interpret bar graphs
Reasoning Ability ? Ability to apply common-sense understanding to carry out instructions furnished in written, oral, or diagram form in English; ability to deal with problems involving several concrete variables in standardized situations
Computer Skills ? To perform this job successfully, an individual should have a good working knowledge of commonly used Internet Browsers, Microsoft Excel, Outlook, and Word software
Licenses and/or Certificates ? The employee must be at least 21 years of age and maintain a valid Texas driver?s license in order to drive any vehicle, including their personal vehicle, on behalf of the University
Physical Demands ? The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
? While performing the duties of this job, the employee is frequently required to talk or hear, sit or walk; and use hands to finger, handle, feel; reach with hands and arms. The employee is occasionally required to stand; climb or balance; stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and distance vision
Work Environment ? The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
? While performing the duties of this job, the employee is occasionally exposed to fumes or airborne particles and toxic or caustic chemicals used to clean and/or renovate buildings and maintain the grounds of the University. The noise level in the work environment is usually moderate
