The Executive Assistant provides a wide variety of strategic, advanced management support and superior administrative services to the County Administrator as well as members of the Executive Team in a fast-paced, high-profile, and dynamic environment that is ever-evolving to stay in stride with changes in the County Administrator?s Office. The Executive Assistant handles problems that may arise with the public and within Tarrant County. The position requires the use of sound critical thinking and independent judgment, exercising professional discretion and confidentiality.
Supervisory Responsibilities:
This position has no supervisory responsibilities.
Posting may close at any time.
BENEFITS
Tarrant County employees enjoy superior health, retirement, and insurance benefits &
13 County Holidays
For more information, please click on the link below:
http://www.tarrantcounty.com/en/human-resources/employee-benefits.html
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
? Ensures effective and efficient operation of the County Administrator?s daily schedule. Makes independent judgment calls in absence of the County Administrator based on knowledge, experience, and office policy and maintains confidentiality. Ensures compliance with applicable laws, statutes, regulations, and policies as they relate to actions directed by the County Administrator
? Conducts research for the development of executive initiatives and policy directed by the County Administrator. Researches and coordinates special projects with department heads and staff, organizations, and individuals.
? Acts as a liaison between the County Administrator, Executive Team, elected officials, civic leaders, department heads, the general public, and all phases of government. Interacts with, advises, directs problem resolution, assists, and provides information on behalf of the County Administrator relating to inquiries from elected officials, other departments, government agencies, law enforcement agencies, and the general public.
? Performs administrative and executive secretarial duties for the County Administrator and Executive Team including maintaining executive calendars, scheduling appointments and speaking engagements, creating presentations and handouts, attending meetings, and taking meeting minutes. Coordinates travel and training arrangements and reimbursements for the County Administrator and Executive Team as well.
? Coordinates and oversees planning and implementation of special events, functions, forums, trainings, and meetings initiated out of the County Administrator?s Office. Secures event location within or outside of County offices; schedules and invite attendees; and facilitates room setup, audiovisual needs, registration, food and refreshments, speaker presentations, handouts, travel, parking, etc. Monitors funds and budget for function.
? Prepares letters, emails, and reports relating to activities, correspondence, and special programs provided by the County Administrator or staff. Edits, reviews, and compiles written reports and presentation materials for the County Administrator or office staff.
? Serves as ?first contact? for many phone calls and walk-ins from the general public, directing them to the proper departments and contacts that meet their needs. Responds to difficult situations involving irate and hostile individuals; troubleshoots and collaborates to resolves basic problems and issues that arise.
? Provides personnel and recruitment support to the Chief of Staff. Maintains the department hiring database and coordinates interviews and processing.
? Attends special meetings as needed to provide follow-up and requested information on items pertaining to Commissioners Court, special meetings and programs, board and commission directives, and law enforcement meetings. Provides assistance in order to record agenda and minutes of proceedings of meetings as needed. May attend meetings, provide staff support, and maintain records for Commissioners Court special meetings, and other boards or commissions as needed.
? Attends meetings within the County and represents the County Administrator?s Office at community meetings.
? Gathers, reviews, organizes and distributes Commissioners Court Public Comment forms submitted by the public.
? In absence of the Agenda Manager, prepares weekly Commissioners Court agenda and electronic court book, reviews and edits agenda items, and completes other duties of the Agenda Manager.
? Performs all other related duties involved in the operation of the business as assigned or required.
Knowledge, Skills, & Abilities:
? The position requires strong customer service skills, decision making skills, and the ability to exhibit initiative, follow-up, and follow through with commitments.
? The ability to support and work in a team environment is a requirement. Strong analytical writing skills to articulate complex ideas clearly and effectively and experience creating and presenting documentation and management reports are required.
? Strong oral communication skills are necessary.
? Must possess strong organizational and business/office management skills and knowledge of personal computers, word processing, publishing, web-based, and spreadsheet software as well as other office equipment.
? Must have strong communication, customer service, and public relations skills; knowledge of business English; and the ability to communicate effectively verbally and in writing.
? Ability to effectively deal with elected officials, County employees, law enforcement agencies, and the general public.
? Must have the ability to work under pressure, multi-task, and adapt in a fast-paced, high-profile environment.
Minimum Requirements: ? Bachelor?s degree or equivalent. ? Two (2) years office management, executive or administrative assistant, or related experience required.
Preferred Requirements: ? No desired preferences.
NOTE: YOU MUST FILL OUT THE WORK HISTORY and EDUCATION SECTIONS OF APPLICATION TO SHOW YOU HAVE YEARS OF EXPERIENCE/EDUCATION AS REQUIRED BY HIRING DEPARTMENT OR BE DISQUALIFIED.
If hired, must provide proof of educational attainment during Onboarding process.
Tarrant County will conduct background checks on new hires that will include a criminal background check related to convictions and deferred adjudications in the past seven years and may include credit reports, motor vehicle records, employment records and educational attainment. A conviction or deferred adjudication is not an automatic bar to employment. Each case is considered individually.
While performing the duties of this position, the incumbent is regularly required to bend, carry, climb stairs, grasp/squeeze, hear, keyboard, kneel, lift below the waist, lift between waist and shoulder, lift overhead, lift to the side/twist, tolerate noise, pull, push, reach, reach overhead, perform repetitive tasks, see color, see near, sit, stand, stoop, talk, twist, use his/her hands, walk, work alone and with others, and work overtime.
